We understand many of our grantees are experiencing immense strain from the coronavirus (COVID-19) crisis in meeting the increased and urgent needs of community. To help address the unfolding and longer-term implications of the pandemic, the Foundation increased our community investments in 2020 by 25% over our initial budget. In addition, we made modifications to existing grants to offer grantees flexibility as we continue to navigate this trying time.
Below is a compilation of answers to questions we’ve received from grantees (updated regularly), organized into these categories: Flexibility for Current Grant Funds, Milestones and Reporting for Current Grants, Impacts on Grant Applications, and Emergency Response Funding and Other Resources (click on each option to expand).
Note: If you can’t find the answer you’re looking for, please contact your program officer (find them under “Community Investment & Impact”). If you are unsure who your program officer is, please contact firstname.lastname@example.org.
FAQs for Grantees During COVID-19 Crisis
Q: Is the Foundation making modifications to existing grant agreements to help grantees meet urgent/evolving needs of the communities they serve during the COVID-19 crisis?
A: Yes. We have modified several terms of grant agreements, as follows:
We’re providing more flexibility for reporting requirements: We have reinstated reporting requirements and ask that all active grantees complete and submit reports per the schedule outlined in your funding agreement with the Foundation. If you had a report due since March 2020 that you have not yet submitted, we ask that you please do so at your earliest convenience. If your organization needs additional time to complete your report, we encourage you to request an extension by emailing us with your intended date to submit the report so we may note this in our records. Report extension requests will not impact your existing payment schedules for payments scheduled through June 30, 2021. Through that time, the Foundation will release payment even if we have not received the related report as outlined in your executed agreement, as long as you have communicated your intended submission date to our staff.
We’re providing no-cost extensions for all grantees: To allow flexibility for all grantees that will have project delays due to management of the COVID-19 crisis, requests for no-cost extensions will only be required if projects are delayed three months past the end date stated in your grant agreement.
Q: Can the 25% of grant funding that project and capacity building grantees are allowed to allocate towards the COVID-19 response be used to purchase food to meet urgent community needs, and things we’ll need in order to work remotely or continue operations, like technology, office supplies and hand sanitizer?
A: Yes. As long as grant funds are used for charitable purposes, they can be repurposed to respond to community needs as grantees see fit.
Q: What should our organization do if we need to change our milestones in order to be more responsive to urgent needs and/or adhere to social distancing guidance?
A: Please do what you need to do to respond to the needs in your community. We recognize that the scope and scale of the COVID-19 crisis and related economic and social impacts is unprecedented. When things have settled and you have a clearer picture of how your grant and milestones will be affected, please reach out to your program officer (find them under "Community Investment & Impact").
Q: Many schools are remote so we can't provide our physical activity program. Should we do online programming so we can keep up with our grant milestones?
A: We expect there will be delays and changes. We understand that your priority is meeting the community’s urgent needs, not adhering to grant milestones.
Q: Many of our grant activities involve convening large groups. We’ll need to significantly change our plans. How does that impact our grant?
A: We understand that you will be prioritizing the health and safety of your employees and the communities you serve, and that doing so will have impacts on the work that you had planned. Please follow the guidance of public health officials when deciding which activities to continue as planned and which ones need to be put on hold or redesigned.
Q: Our annual progress report is due in in the coming months. How will I get my Year 2 payment if I don’t send the report in?
A: If you need additional time to complete your report, please email us at email@example.com with your intended date to submit the report so we may note this in our records. When sending this email, please let us know if you’d like the payment to be released in alignment with the timing included in your grant agreement, or propose a different payment release date that fits the needs of the work funded through your grant.
The Foundation compiled a list of resources to help nonprofits navigate the rapidly evolving context of COVID-19. You can find information about emergency funding available across Colorado at the top of the page, in addition to resources related to the government’s response (federal, state and local), population- and issue-specific aids, crisis communications, business operations, human resources and more.