Grant Reporting and Maintenance

Grant reports

We require that all grantees submit reports and some grantees may have additional requirements. As of 2016, we have implemented online reporting to accept these requirements. Each awarded grant has specific requirements for reporting on its progress, challenges and accomplishments. Please refer to your grant agreement for details about your reporting schedule.

Approximately 30 days prior to the requirement being due, an email reminder will be sent from the Foundation providing a link unique to your grant and requires you to log in to complete the form.

PLEASE NOTE: Currently the reporting requirement is assigned and sent to the project contact as listed on your grant agreement. The report can be transferred to another person in your organization as described in the Technical Tips Guide. Please contact us to transfer to another person for you in order to the complete the report. Further, please notify us if the project contact has changed so that we may update our records for future correspondence.  

If needed, please review the Technical Tips Guide (pdf) for help logging in. We recommend accessing and reviewing the report form as a first step. If after reviewing, you have additional questions related to the content required or technical issues, we have also included several resources to support you in submitting your report online. Click on any of the below links for more information. 

Once submitted, we will review your report and be in touch with you with any questions or issues we would like to discuss further.

If you have questions regarding your grant report, need help in accessing or submitting your report and/or you have feedback on the process or supporting resources, please contact:

Grantmaking Associate                                  


Senior Director of Grantmaking Operations  




Toll Free: 877-225-0839 


Toll Free: 877-225-0839 




As necessary, you may request to revise your budget or extend the timeline of your grant. To do so, please complete the grant amendment form below and send via email. If you are submitting an amendment request at the same time you are submitting a report, please include the completed amendment form as an additional attachment to your report.

Grant budget revisions and timeline extensions

Your request will be reviewed by staff and you will be notified if it is approved or declined.

Budget revisions 

Please refer to your grant agreement for information about when you need to request a budget revision in writing. You can find this information in your grant agreement under Section 2, Expenditure of Funds. In general, if the grant is greater than $50,000, changes to individual line items (increases and decreases) that are greater than 25 percent of that line item and greater than $1,000 must be requested in writing and approved in writing by Foundation staff.

No-cost extensions

On occasion, a grantee may realize more time is needed to accomplish the outcomes of a project. You may request to modify the end date of your grant as listed in the grant agreement.

Please complete the grant amendment form above to request a change to your budget, funding or grant end date and send via email.


If you have any questions, please contact us at 303-953-3600 or by email.